Job Description
Schedule: ~2 days/week (16 hours), flexible — could be 2 full days, 4 half-days, or a mix (e.g., 1 full day + 2 half-days). Office hours are generally 9:00 AM–5:00 PM.
About Us
We are a real estate investment and property management company based in Coconut Grove. We're looking for a reliable, detail-oriented administrative assistant to support our office controller with day-to-day clerical work.
What You'll Do
• Scan, file, and organize documents (paper and digital)
• Assist the office controller with general administrative and clerical tasks
• Maintain organized filing systems for leases, invoices, and property records
Occasionally drive to properties to:
• Provide access to a prospective renter
• Conduct a move-in or move-out walkthrough
• Meet a vendor on-site
• Help implement Claude AI tools and workflows to improve the efficiency of office tasks
• Other light office duties as needed
What We're Looking For
• Reliable, organized, and detail-oriented
• Comfortable with basic office tasks (scanning, filing, data entry)
• Valid driver's license and reliable transportation for occasional property visits
• Good communication skills
• Prior office or administrative experience a plus, but not required
• Property management or real estate experience a plus, but not required
• Interest in or willingness to learn AI tools (e.g., Claude AI) to streamline office workflows a plus
Compensation & Benefits
• $20/hour
• Mileage reimbursed at the standard IRS mileage rate for property-related driving
• Parking costs covered
Flexible part-time schedule
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